Illustration ©2000 Peter Reynolds, from JUDY MOODY, by Megan McDonald
Careers
Editorial Manager
Summary

Candlewick Press seeks an editorial manager to provide substantive editorial assistance to two executive editors; to serve as scheduling liaison between the US and UK Editorial and Editorial Services teams; to manage the Ebook publishing program; to take on the Americanization and preparation of a variety of UK-originated nonfiction titles for the U.S. market; and to create and manage an editorial archive.

Duties and responsibilities include but are not limited to:

Editorial
- Provide late-stage support on 10-15 titles per year for two U.S. editors: carefully review stages of book development; liaise with authors, copyeditors, and proofreaders; draft jacket copy; present titles at in-house meetings as needed.
- Prepare texts and copy for Advance Reader Copies; review ARCs before approval for distribution.
- Read and prepare reader’s reports on submissions as needed.
- Americanize 10-20 UK-originated nonfiction and picture book titles and series per year, which includes frequent and clear communication with colleagues in the UK during a project’s development, copy-writing, careful review of all stages of book development and liaise with copyediting and proofreading; sales conference presentations, and all other shepherding required to prepare a title for publication on the Candlewick Press list.

Electronic Publishing
- Working from the existing trade book lists, select titles for Ebook publication twice a year.
- Work closely with Design and IT to identify book elements in each title that need to be adapted for various electronic formats.
- Notify authors, illustrators, and agents of publication plans; provide them with instructions on securing a complimentary copy.
- Vet special promotions.

Departmental
- Serve as liaison between the UK and US editorial departments on securing and obtaining advance materials and files, watching and adhering to deadlines.
- Research, formulate, and implement a system for archiving editorial correspondence and other title materials of historic value.

Perform other tasks as needed.

Qualifications

Candidates must have a minimum of 8 years of publishing experience; exceptional English language skills (proofreading, spelling, grammar); proven communication and collaboration skills; and be extremely organized, attentive to details, and able to multi-task and prioritize. Proficiency with Excel, Word, Outlook, PowerPoint and other common computer programs is also necessary. Experience with archiving or cataloging is strongly preferred.

To Apply: submit a resume and cover letter via e-mail to careers@candlewick.com, referencing "Editorial Manager"
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Editorial Assistant
Summary

Candlewick Press seeks an editorial assistant to provide variable levels of administrative and editorial support to two executive editors and to the editorial department.

Duties and responsibilities include but are not limited to:

Editorial
- Liaise with authors, manage author changes at various stages of a book’s development.
- Complete various acquisition forms and enter data in company’s contract and title management database.
- Prepare manuscripts for transmittal into copyediting and/or graphic production.
- Draft jacket copy for a variety of genres.
- Attend book development meetings between editor and designer and/or other departments as requested.
- Prepare and keep spreadsheet to track permissions for the occasional nonfiction or other project; contact permission holders, negotiate permission terms, obtain permission clearances.
- Read and prepare reader’s reports on submissions.

Administrative
- Sort incoming mail; prepare outgoing mail, which will include composing and/or typing correspondence, photocopying materials, preparing packages for mailing to authors, agents, and others.
- During editor absences, keep an eye on inboxes and address and circulate time-sensitive materials as necessary.
- Attend weekly pub schedule meetings to keep abreast of deadlines and to provide updates to Design, Editorial Services, and - Production departments on behalf of two executive editors.
- Attend bi-yearly foreign rights VCs and present titles on editors’ behalf as needed.
- Take minutes at meetings as requested.
- Purge book files once books are published; file and archive correspondence.
- Update author addresses, phone #s, W-9s as needed.

Departmental
- As 4-color reprint coordinator, check weekly reprint list for any titles that may need permissions renewals (mainly poetry anthologies) or other updates.
- Notify original hardcover editors of reprints, coordinate any necessary updates or changes with reprint manager.
- Assist with formulating and implementing an editorial archiving system.

Perform other tasks as needed.

Qualifications

Candidates must possess a strong interest in children’s trade publishing; a motivation to learn; flexibility; a sense of humor; exceptional English language skills (proofreading, spelling, grammar); and be extremely organized, attentive to details, and able to multi-task and prioritize. Proficiency with Excel, Word, Outlook, PowerPoint and other common computer programs is also necessary. Experience with archiving or cataloging is strongly preferred.
To Apply: submit a resume and cover letter via e-mail to careers@candlewick.com, referencing "Editorial Assistant"
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Contracts and Royalties Assistant
Candlewick Press seeks a Contracts and Royalties Assistant to work closely with the Contracts, Rights and Royalties team and be responsible for a variety of support tasks which include but are not limited to the following:

- Primary responsibility for drafting proprietary contracts and audio recording contracts for audio that accompanies our ebooks
- Primary responsibility for drafting flat fee and head contracts
- Sending advance checks to authors, illustrators, and agents
- Reviewing invoices against contractual terms for approval by VP, CR&R
- Contact authors, illustrators, agents for missing tax forms, as directed by VP CR&R and Finance
- Contact authors, illustrators, agent for uncashed royalties checks
- Assist with the checking of semi-annual royalties, including reconciling, reviewing statements, and mailings
- Become familiar with CP author/illustrator head contracts
- Become familiar with the Biblio database
- Research contractual rights on an as-needed basis
- File departmental documents
- Complete tasks, special projects/reports for the department as needed

Requirements:
The ideal candidate will have a friendly, professional, and poised demeanor and will possess the ability to: perform efficiently under pressure; work both independently and as part of a team to complete assignments efficiently; and work in a fast-paced environment comfortably.
Great attention to detail, outstanding verbal and written communication skills, the ability to multi-task and prioritize, excellent concentration, an aptitude and appreciation for systems and processes, and proficiency with Microsoft Office are necessary. Prior experience with databases is strongly preferred. Candidate must be a quick learner and be resourceful, extremely organized, proactive, and a strong team player. An interest in children’s trade publishing and contracts and rights specifically is strongly preferred.

To Apply: submit a resume and cover letter via e-mail to careers@candlewick.com, referencing "Contracts and Royalties Assistant"
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Editorial and Publishing Services Internships
Candlewick Press, a leading publisher of books for children, offers internships in the fall, spring and summer according to the needs of various departments. An independent publisher, we are a dynamic company that provides excellent opportunities to acquire firsthand knowledge of the publishing industry. We are looking for motivated, conscientious, and dedicated individuals who are eager to learn about the children’s publishing industry and be part of a high-energy, creative team. Internships are determined on a need basis so there is a chance the department may not need an intern each semester.

When feasible, the following internships are offered:

Editorial - interns will work closely with a mentor in the editorial department and learn about the entire editorial process, from initial submission to printer’s proofs. Intern tasks often include reading submissions, writing reader’s reports, and drafting rejection letters; researching comparable titles in the market; fact-checking; researching third-party permissions for visual and textual material incorporated in books; drafting jacket/cover copy and ad card copy; and checking in-house page proofs and printer’s proofs. Additionally, interns may attend meetings based on availability, which may include weekly covers, production, and picture book team meetings as well as project-specific meetings with members of the editorial, editorial services, and design teams. Candidates with reading comprehension in other languages should specify this on their resume and cover letter.

Publishing Services - interns proofread both published and upcoming titles, organize and review foul files, review advance books for corrigenda, facilitate the circulation of book materials between the various departments, assist with various production needs, and perform administrative tasks as needed.

The desired time commitment is typically about fourteen hours a week. Candidates must have excellent organizational skills as well as attention to detail. Our office is located at 99 Dover Street in Somerville, MA. These positions do not offer any monetary compensation, however in exchange, we offer an invaluable opportunity to learn the ins and outs of the publishing world and make important professional contacts. Internships can be used for college credit. Interested candidates should e-mail a résumé and cover letter specifying the position and semester of interest to the attention of the internship coordinator at interns@candlewick.com. Application deadlines for spring, summer, and fall semesters are December 5, April 5, and July 5 respectively.
To Apply: submit a resume and cover letter via e-mail to interns@candlewick.com, referencing "Editorial and Publishing Services Internships"
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Design Internships
Candlewick Press, a leading publisher of books for children, offers internships in the fall, spring and summer according to the needs of various departments. An independent publisher, we are a dynamic company that provides excellent opportunities to acquire firsthand knowledge of the publishing industry. We are looking for motivated, conscientious, and dedicated individuals who are eager to learn about the children’s publishing industry and be part of a high-energy, creative team. Internships are determined on a need basis so there is a chance the department may not need an intern each semester.

When feasible, the following internships are offered:

Design- interns assist picture book and fiction designers with scanning illustrator sketches and final artwork, font research, preliminary page set up, and image placement in layouts; they help the Art Department Assistant circulate materials and make book dummies so X-acto and pasting skills are desirable. Other tasks and projects may also be assigned on an as-needed basis. Knowledge of Adobe Creative Suite is required.

Promotions Design - interns assist our promotions design team by working on new and on-going projects to promote our well-loved children's books --assisting with the creation of posters, bookmarks, displays, advertisements etc. so proficiency with MAC programs including InDesign, Photoshop and Illustrator is necessary.

The desired time commitment is typically about fourteen hours a week. Candidates must have excellent organizational skills as well as attention to detail. Our office is located at 99 Dover Street in Somerville, MA. These positions do not offer any monetary compensation, however in exchange, we offer an invaluable opportunity to learn the ins and outs of the publishing world and make important professional contacts. Internships can be used for college credit. Interested candidates should e-mail a résumé and cover letter specifying the position and semester of interest to the attention of the internship coordinator at interns@candlewick.com. Application deadlines for spring, summer, and fall semesters are December 5, April 5, and July 5 respectively.

To Apply: submit a resume and cover letter via e-mail to interns@candlewick.com, referencing "Design Internships"
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Publishing Technologies Internship
The Publishing Technologies internship offers hands-on experience with several areas related to our digital publishing and marketing programs. The qualified intern will assist in a wide range of projects from video editing, to standard eBook processing, and perhaps even participate in content creation for some of our website initiatives. Other responsibilities could include processing PDF files for online look-inside-the-book programs, setting up and taking product shots, etc.. Candidates for this internship must be proficient on the Mac OS, understand the basics of video and audio editing using the Adobe Creative Suite applications (especially Premiere, After Effects, Photoshop, InDesign, Audition, and Acrobat). Any eBook and basic HTML experience would be a bonus.

The desired time commitment is typically about fourteen hours a week. Candidates must have excellent organizational skills as well as attention to detail. Our office is located at 99 Dover Street in Somerville, MA. These positions do not offer any monetary compensation, however in exchange, we offer an invaluable opportunity to learn the ins and outs of the publishing world and make important professional contacts. Internships can be used for college credit. Interested candidates should e-mail a résumé and cover letter specifying the position and semester of interest to the attention of the internship coordinator at interns@candlewick.com. Application deadlines for spring, summer, and fall semesters are December 5, April 5, and July 5 respectively
To Apply: submit a resume and cover letter via e-mail to interns@candlewick.com, referencing "Publishing Technologies Internship"
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Graphic Production Internship
Graphic Production interns provide graphic production/premedia support to the Art department. The Graphic Production intern will perform image retouching in Photoshop (cloning, cleaning, color/density adjustments, etc.), they will also input text changes using InDesign, design back-matter ads, assist with preparing final files for print and the creation of Press-Ready PDFs for various vendor specifications. Candidates will gain experience in the technical aspects of book publishing, exposure to numerous print technologies, and strengthen their Adobe Creative Suite skill set. Must be proficient with Adobe Creative Suite applications (especially Photoshop, InDesign and Acrobat professional). Knowledge of Quark XPress a plus.
The desired time commitment is typically about fourteen hours a week. Candidates must have excellent organizational skills as well as attention to detail. Our office is located at 99 Dover Street in Somerville, MA. These positions do not offer any monetary compensation, however in exchange, we offer an invaluable opportunity to learn the ins and outs of the publishing world and make important professional contacts. Internships can be used for college credit. Interested candidates should e-mail a résumé and cover letter specifying the position and semester of interest to the attention of the internship coordinator at interns@candlewick.com. Application deadlines for spring, summer, and fall semesters are December 5, April 5, and July 5 respectively
To Apply: submit a resume and cover letter via e-mail to interns@candlewick.com, referencing "Graphic Production Internship"
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Sales, Marketing, and Production Internships
Candlewick Press, a leading publisher of books for children, offers internships in the fall, spring and summer according to the needs of various departments. An independent publisher, we are a dynamic company that provides excellent opportunities to acquire firsthand knowledge of the publishing industry. We are looking for motivated, conscientious, and dedicated individuals who are eager to learn about the children’s publishing industry and be part of a high-energy, creative team. Internships are determined on a need basis so there is a chance the department may not need an intern each semester.

When feasible, the following internships are offered:

Sales - the ideal candidate will have a strong interest in book publishing and children’s books. Responsibilities include assisting staff with the following: distributing sales materials within the department, coordinating key mailings to independent bookstores and other accounts, preparing promotional materials for school and library accounts, assisting with online social media, researching accounts online, and assisting department members on new projects. Necessary skills include Microsoft Excel, Word, and Outlook; exceptional writing, communication, and organizational skills; and a positive attitude. Knowledge of and/or interest in book selling is a plus.

Marketing - Interns focus on one of three areas:
* Marketing Services – interns prepare marketing materials for the national sales force, coordinate mailings to the media, and work on a variety of ongoing projects

* School and Library Marketing - interns assist our school and library marketing team to coordinate timely mailings, including in-house programs (like Teen Buzz) and ALA award submissions (like the Newbery award); maintain various spreadsheets, including award submissions and reviews; update our website; fulfill desk copy requests; write newsletters; assist in various preparation for conventions

* Publicity - interns assist with media outreach and promotional events on behalf of books and authors, draft press materials, research awards and event venues, mail materials, assist with press clip maintenance and other general marketing duties.

* Production and Manufacturing - the ideal candidate would major in publishing or related area of study and have a desire to learn about printing, estimating and the art of book making. Responsibilities include assisting staff with the following: checking and circulating proofs and advance materials; organizing files; quoting and estimating; maintaining schedules; creating memos and correspondence; and maintaining the Candlewick archive. Necessary skills include Microsoft Excel, Word, Adobe and Outlook on a PC platform; exceptional writing, communication, and organizational skills; and a positive attitude. Knowledge of printing is a plus. The intern will learn about 1 and 4-color printing, bookmaking methods and terminology, the workflow of a publishing house and where production fits in the process.

The desired time commitment is typically about fourteen hours a week. Candidates must have excellent organizational skills as well as attention to detail. Our office is located at 99 Dover Street in Somerville, MA. These positions do not offer any monetary compensation, however in exchange, we offer an invaluable opportunity to learn the ins and outs of the publishing world and make important professional contacts. Internships can be used for college credit. Interested candidates should e-mail a résumé and cover letter specifying the position and semester of interest to the attention of the internship coordinator at interns@candlewick.com. Application deadlines for spring, summer, and fall semesters are December 5, April 5, and July 5 respectively.
To Apply: submit a resume and cover letter via e-mail to interns@candlewick.com, referencing "Sales, Marketing, and Production Internships"
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Job Listings
Detailed Listing

Editorial Manager
Editorial Assistant
Contracts and Royalties Assistant
Editorial and Publishing Services Internships
Design Internships
Publishing Technologies Internship
Graphic Production Internship
Sales, Marketing, and Production Internships