Illustration ©2000 Peter Reynolds, from JUDY MOODY, by Megan McDonald
Promotional and Sales Materials Production Controller
The Promotional and Sales Materials Production Controller is responsible for managing and scheduling the production of all advertising, marketing, and promotional materials - from initiating development and scheduling meetings through delivery. The controller will also coordinate the fulfillment of all sales materials. This position will also act as communication hub regarding these materials with all departments within Candlewick Press.
Responsibilities include:
Field requests for promotional materials from Sales and Marketing, obtaining competitive quotes from multiple vendors, and communicating back to relevant staff
Purchase all print and promotional items required by Marketing and Sales.
Establish and maintain schedules for promotional materials. Maintain schedules for sales materials.
Traffic materials in-house to obtain approvals
Update text-heavy promo project copy files with changes from copyediting before files are provided to the promo designers.
Distribute finished promotional materials in house and throughout the Candlewick/Walker Books Group.
Expediently review invoices, resolve any discrepancies and approve for payment.
Work with others to develop and purchase corrugated or other types of product displays.
Attend meetings as needed
Serve as primary liaison between Sales/Marketing and Editorial/Design teams for sales materials.
Field questions and help Sales support team gather materials for current and upcoming projects
Work with Walker Books fulfillment team to schedule sales materials for picture books and board books.
Liaise with Walker Books fulfillment team and Candlewick Art Department to have files and materials transmitted to Foreign Rights for Book Fairs
Plan and maintain schedules of bound galleys for fiction titles.
Request competitive quotes from multiple vendors, then select vendor for bound galleys, blads, and chap books and prepare estimates for approval; receive and review chap book advances.
Monitor front list schedules for availability of files for bound galleys
Notify and liaise with the art assistant and Walker books for titles needed at each sales conference. Gather materials and distribute as needed
Required skills: Excellent organizational and communication skills are required along with the ability to handle multiple projects and tasks simultaneously. Applicant should possess a proactive approach to their work and have great attention to detail. 2+ years project management and print buying experience is required.
Although not all-inclusive, the responsibilities detailed above are intended to serve as a guideline for tasks that will be performed as a part of this position.
To Apply: submit a resume and cover letter (noting salary requirements when applying for a full-time position) via e-mail to, referencing "Promotional and Sales Materials Production Controller"
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