Illustration ©2000 Peter Reynolds, from JUDY MOODY, by Megan McDonald
Editorial Assistant

Candlewick Press seeks an editorial assistant to provide variable levels of administrative and editorial support to two executive editors and to the editorial department.

Duties and responsibilities include but are not limited to:

- Liaise with authors, manage author changes at various stages of a book’s development.
- Complete various acquisition forms and enter data in company’s contract and title management database.
- Prepare manuscripts for transmittal into copyediting and/or graphic production.
- Draft jacket copy for a variety of genres.
- Attend book development meetings between editor and designer and/or other departments as requested.
- Prepare and keep spreadsheet to track permissions for the occasional nonfiction or other project; contact permission holders, negotiate permission terms, obtain permission clearances.
- Read and prepare reader’s reports on submissions.

- Sort incoming mail; prepare outgoing mail, which will include composing and/or typing correspondence, photocopying materials, preparing packages for mailing to authors, agents, and others.
- During editor absences, keep an eye on inboxes and address and circulate time-sensitive materials as necessary.
- Attend weekly pub schedule meetings to keep abreast of deadlines and to provide updates to Design, Editorial Services, and - Production departments on behalf of two executive editors.
- Attend bi-yearly foreign rights VCs and present titles on editors’ behalf as needed.
- Take minutes at meetings as requested.
- Purge book files once books are published; file and archive correspondence.
- Update author addresses, phone #s, W-9s as needed.

- As 4-color reprint coordinator, check weekly reprint list for any titles that may need permissions renewals (mainly poetry anthologies) or other updates.
- Notify original hardcover editors of reprints, coordinate any necessary updates or changes with reprint manager.
- Assist with formulating and implementing an editorial archiving system.

Perform other tasks as needed.


Candidates must possess a strong interest in children’s trade publishing; a motivation to learn; flexibility; a sense of humor; exceptional English language skills (proofreading, spelling, grammar); and be extremely organized, attentive to details, and able to multi-task and prioritize. Proficiency with Excel, Word, Outlook, PowerPoint and other common computer programs is also necessary. Experience with archiving or cataloging is strongly preferred.
To Apply: submit a resume and cover letter (noting salary requirements when applying for a full-time position) via e-mail to, referencing "Editorial Assistant"
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