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Illustration © 1999 Kevin Hawkes, from WESLANDIA, by Paul Fleischman
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Illustration ©2000 Peter Reynolds, from JUDY MOODY, by Megan McDonald
Contracts & Rights Assistant
Candlewick Press seeks a motivated professional for the role of Contracts and Rights Assistant who will be responsible for a variety of administrative support tasks which include but are not limited to the following:
· Register copyrights for Candlewick, Walker and Walker Books Australia books with the US Copyright Office
· Prepare rights sold notifications for bookclub, audio, and foreign rights deals and send complimentary copies of licensed editions to Candlewick authors, illustrators, and agents
· Track the receipt and sending of licensed complimentary copies
· Prepare materials for subrights presentations
· Monitor proof deliveries, log in, label, and review proofs of licensed editions received from licensees for accuracy before distribution, and maintain samples library
· Create the complimentary copy report monthly for authors/illustrators/agents
· Prepare cover letters for signature and sending head contracts to authors/illustrators/agents
· Become familiar with CP author/illustrator head contracts
· Become familiar with the Biblio database
· Review and verify invoices against contractual terms
· Research contractual rights on an as-needed basis
· In coordination with the Rights & Royalties Coordinator, assist with the preparation of free of charge permissions licenses as needed
· Mail signed subsidiary rights contracts to Walker and Walker Books Australia as appropriate for their originated titles.
· In conjunction with Book Club & Subsidiary Rights Sales Manager, track duplicate film orders and invoice
· Semiannually: prepare catalog mailing list
· With Book Club & Subsidiary Rights Sales Manager, manage receipt of all advance copies and sales materials
· Send complimentary copies of books as needed
· File departmental documents

The ideal candidate for this entry-level position will have a friendly, professional, and poised demeanor and will possess the ability to: perform efficiently under pressure; work both independently and as part of a team to complete assignments efficiently; and work in a fast-paced environment comfortably.
Great attention to detail, outstanding verbal and written communication skills, the ability to multi-task and prioritize, excellent concentration, an aptitude and appreciation for systems and processes, and proficiency with Microsoft Office are necessary. Prior experience with databases is strongly preferred. Candidate must be a quick learner and be resourceful, extremely organized, proactive, and a strong team player. An interest in children’s trade publishing and contracts and rights specifically is strongly preferred.
To Apply: submit a resume and cover letter (noting salary requirements when applying for a full-time position) via e-mail to, referencing "Contracts & Rights Assistant"
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