Illustration ©2000 Peter Reynolds, from JUDY MOODY, by Megan McDonald
Production Assistant
Candlewick seeks a motivated Production Assistant to oversee production of Candlewick frontlist versions of Walker-originated titles, and other title formats as assigned. This role will also oversee the circing, manufacturing, and distribution of bound galleys, lithos, blads and chapbooks, and provide administrative support the production and manufacturing team.

Responsibilities include:

- Liaise with London office, traffic and oversee production of Candlewick frontlist versions of Walker-originated titles as assigned.
- Generate Excel spreadsheet P&Ls for assigned Walker-originated titles for sales conference and PCO report.
- Prepare print instructions through company database for Walker-originated titles as assigned.
- Review, circulate and track proofs for corrections/approval for Walker-originated titles as assigned.
- Receive, approve and distribute advances for assigned titles.
- Liaise with Templar and Nosy Crow to negotiate reprint costs to achieve the most competitive pricing on reprint picture book titles (excluding novelty and board book formats), confirm specifications meet our purchasing criteria, issue purchase orders, transmit Candlewick changes, track schedules, approve advances, enter invoice instructions into company database immediately upon completion, and expediently review invoices, resolve any discrepancies and approve for payment.
- Attend meetings as necessary each season to determine types of sales materials needed for each title.
- Monitor front list schedules for availability of interior files for bound galleys; request cover copy from editors and request first pages from design and/or editorial for bound galleys; circ materials for both covers and interiors in house for approvals before sending to printer; issue purchase orders, approve proofs, receive and review shipment for approval of bound galleys, and distribute bound galleys per distribution list.
- Monitor front list schedules for availability of files for litho production of Candlewick-originated picture books as required. - Request competitive quotations from vendors; prepare cost estimates for approval and purchase orders; and receive and review litho advances.
- Notify design and editorial when a chapbook or blad needs to be created; work with editorial and design on development of chapbook or blad; and request cover copy from marketing. Plan and maintain schedules, request competitive quotations from multiple vendors; work with Executive Director of Production to select vendor based on cost, schedule, quality and availability of stock; prepare estimates for approval; receive and review chap book and blad advances.
- Support Associate Production Director, Production Manager, and Senior Production Controller by preparing OTR/FTP memos as needed, opening packages and distributing proofs, collating color bar proofs, circulating printer proofs for frontlist titles, and distributing advances.
- Enter invoice instructions for the production team, including reprints.
- Distribute reprint author/illustrator advances copies.
- When time allows, offer to assist production controllers by issuing quote requests as needed, and generating Excel spreadsheet P&Ls as needed.
- Handle filing and maintain filing cabinets for production controllers, including Promo, and the book archive cabinets and basement storage; remove out of print files/books when needed and place in storage.
- Assist Executive Director on a project basis as assigned.
- Perform other tasks as needed or assigned.

Although not all inclusive, the responsibilities above are intended to serve as a guideline for tasks that are performed as part of this position.

· A minimum of 1 year in a book production and print buying environment is preferred, and ideal candidate will have a basic understanding of print purchasing including estimating, scheduling, prepress, paper, and binding.
· Must be proactive, detail-oriented, and possess excellent organization, communication, and interpersonal skills.
- Able to handle multiple projects and tasksųķ
To Apply: submit a resume and cover letter (noting salary requirements when applying for a full-time position) via e-mail to, referencing "Production Assistant"
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