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Editorial Assistant
Candlewick Press seeks an editorial assistant to provide variable levels of administrative and editorial support to the Director of Editorial Operations/Editorial Director, one part-time and one full-time off-site Executive Editor, and to handle some general departmental tasks.

Responsibilities include but are not limited to the following:
- Digitally log and track manuscript submissions
- Read and prepare reader's reports on manuscripts
- Properly format manuscripts for electronic transmittal into copyediting and/or graphic production
- Attend book development meetings between editor and designer and/or other departments as requested
- Anticipate deadlines, deliver reminders
- Fact-check book content as required
- Manage and properly mark author changes at various stages of a book's development, whether hard copy or digital
- Draft jacket copy for a variety of genres (20-30 titles/season) and provide back-up
- Pull review quotes and award notices from marketing archives
- Research, negotiate, and clear permissions
- Provide assistance with the paperback picture book publishing program

- Serve as secondary contact for authors and their representatives, designers, other departments
- Fill out appropriate request forms
- Enter and update editorial data in company's contract and title management database
- Sort incoming mail; prepare outgoing mail; copy and scan book materials
- Take minutes at assorted meetings as needed
- Purge book files; file and archive correspondence
- Draft seasonal Title Information Sheets

- Order free and review copies for authors and agents
- Check weekly reprint list for any picture book and paperback picture book titles that may need permissions renewals or other updates
- Notify original hardcover editors of reprints, coordinate any necessary updates or changes with reprint manager
- Mail reprint copies to authors and agents

Required Skills and Experience:
Candidates must possess a strong interest in children's trade publishing; a motivation to learn; flexibility; a sense of humor; exceptional English language and editorial skills (proofreading, spelling, grammar); and be extremely organized, attentive to details, and able to multi-task and prioritize. Proficiency with Adobe Acrobat, Excel, Word, Outlook, PowerPoint and other common computer programs is also necessary. Fluency in a second language is a bonus, but not a requirement.

While we are mainly working remotely due to COVID, this role will eventually be based in our Somerville, MA office.

To Apply: submit a resume and cover letter (noting salary requirements when applying for a full-time position) via e-mail to, referencing "Editorial Assistant"
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