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Contracts and Royalties Assistant
Candlewick Press seeks a Contracts and Royalties Assistant to join our talented team. This role will be responsible for a variety of administrative tasks to support our Contracts and Royalties staff.

Responsibilities will include but not be limited to the following:

- Draft flat fee contracts for jacket illustrations, translations, consultant/sensitivity reads, teachers guides
- Send advance and subsidiary rights payments to authors, illustrators, and agents
- With the VP, Contracts, Rights & Royalties, review and reconcile the semi-annual royalties, including reconciling sales data, reviewing statements, and mailings
- Research and grant free of charge permissions in response to requests from Candlewick's Marketing department and the general public
- When needed, contact authors, illustrators, and agents for missing tax forms, uncashed royalty checks etc.
- Research and gather materials for semi-annual in-house audit in coordination with VP, CR&R and Finance
- Send complimentary copies of proprietary editions to authors, illustrators, and agents
- Become familiar with CP author/illustrator head contracts and the company's database system, Biblio
- Research contractual rights on an as-needed basis
- Prepare monthly New Authors/Illustrators report
- File departmental documents

Required Skills and Experience:
The ideal candidate will have a friendly, professional, and poised demeanor and will possess the ability to: perform efficiently under pressure; work both independently and as part of a team to complete assignments; and work in a fast-paced environment comfortably.
Strong attention to detail, outstanding verbal and written communication skills, the ability to multi-task and prioritize, excellent concentration, an aptitude and appreciation for systems and processes, and proficiency with Microsoft Office are necessary. Prior experience with databases is strongly preferred. Candidate must be a quick learner and be resourceful, extremely organized, proactive, and a strong team player. An interest in children's trade publishing and contracts and rights specifically is strongly preferred.

This is a full-time position based in our Somerville, MA office (hybrid work arrangements will soon be available for eligible roles).
To Apply: submit a resume and cover letter via e-mail to, referencing "Contracts and Royalties Assistant"
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