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Accounts Payable Specialist
Candlewick Press seeks a motivated professional to join our team as an Accounts Payable Specialist to provide accounts payable and other accounting support services to ensure efficient, accurate and timely processing of vendor invoices and payments and corporate credit cards, as well as review of supporting documentation and tax forms for all author and illustrator payment requests from the Contracts Department.

Responsibilities include:
- Assist with the preparation and processing of contract-related expense reimbursements and payments
- Review W-8 and W-9 tax forms related to author and illustrator payment requests from Contracts
- Review contract-related payment paperwork and communicate any problems or incomplete documentation to the Contracts Department for resolution to ensure timely payment
- Prepare the monthly ACH and wire payment paperwork for contract-related payments
- Identify uncashed contract-related checks. Work with the Contracts Department to communicate the information for their follow-up and resolution
- Review and process monthly credit card activity using the Focal Point system
- Enter unauthorized invoices into the A/P module of the accounting system and forward to the appropriate individual in the Company for approval and coding
- Review and post fully approved invoices in the accounting system then file
- Review invoices to determine taxability of various expenses and process these invoices
- Assist with processing AP invoices, printing the AP checks and maintaining accurate and up-to-date vendor files

Skills and Experience:
We seek candidates with a minimum of two years of experience in accounts payable and account reconciliations; strong computer skills including extensive knowledge of Microsoft Excel and familiarity with multiple accounting software systems; exceptional organization and detail orientation skills along with the ability to multi-task and prioritize workflow; excellent verbal and written communication skills and experience in general ledger journal entry preparation, and strong account reconciliation and analyses. A two- or four- year degree in Business, Accounting, Finance or related field of study or equivalent work experience is strongly preferred.
To Apply: submit a resume and cover letter via e-mail to, referencing "Accounts Payable Specialist"
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