Candlewick Press, a leading publisher of books for children located in Somerville, MA, seeks a Temporary/Seasonal Administrative and Mailing Services Assistant position. The ideal candidate will be able to undertake a variety of office support tasks and work diligently to meet deadlines. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. This temporary role will help with the organization and running of the daily administrative operations of the company as well as provide support to various departments.

Primary Responsibilities will include: 

• Liaise with Mailroom Supervisor and Senior HR Representative & Office Manager in organizing and preparing large mailings and assist departments in preparing and sending out bulk company mailings on a daily basis
• Mailroom coverage and support as needed
• Assist in delivering mailings to the post office and process USPS outgoing mail with large mailings as needed
• Help organize materials for events and conferences
• Arrange and assist with conference mailings
• Assist with collecting excess incoming marketing and sales materials for storage and donation
• Assist with donation request mailings
• Assist with upkeep of the office libraries
• Filing and other admin tasks for the Finance and Administration teams
• Assist the administration and finance departments in completing various projects around the office
• Perform other tasks as needed

Required Experience, Skills and Abilities:

• This role dictates that the individual be content with repetitive tasks, a quick learner and be resourceful, proactive, and a strong team player
• Able to lift heavy packages and objects to a maximum of 75 lbs. 
• Administrative assistant experience is a plus
• Proficiency with Microsoft Outlook, Excel, and experience with using databases
• Excellent communication, detail orientation and organization skills
• Friendly, approachable and diplomatic
• Able to maintain accuracy while meeting deadlines

This is a temporary, part-time role based in our Somerville office starting in September and continuing until or through December. Working an average of 14-18 hours per week during usual business hours will be necessary.