Candlewick Press, a leading publisher of books for children located in Somerville, MA seeks an Operations Assistant. Reporting to the SVP of Global Operations, this position will be responsible for working with the Walker Books Group Foreign Rights team as well as helping to ensure key Candlewick data is complete across various systems.

The Operations Assistant will work to support the efforts of the Walker Books Group Foreign Rights team. Some of the responsibilities include:

• Share marketing materials, author blurbs, and reviews with the Fiction Foreign Rights Manager and team
• Help gather materials and copy for the Bologna and Frankfurt leaflets and enter copy into our bibliographic system
• Work with Design to make sure images for the leaflets are in Biblio in a timely fashion
• Assist with any requests from the Foreign Rights team in London
• Act as support for a Candlewick-based Global Fiction Rights Sales team
• Mail materials and samples as needed

Some of the metadata responsibilities include:

• Finalize seasonal copy, for both print and e-books, in Biblio as well as in the system of our distributor, Penguin Random House (PRH)
• Work with IT to upload excerpts for our fiction titles to PRH
• Assign theme and tags to our titles to help optimize search for our Sales and Marketing teams
• Use the weekly change report to update our titles in PRH's system
• Set up series in PRH's system and work with Editorial on series copy
• Conduct a regular audit of our cover images in PRH's system as well as on candlewick.com for our print and e-books and work with IT to fill the gaps
• Update copy with award information and update bios because of changes
• Share a seasonal grid with Contracts and Rights for an Insight check and update the dates in PRH's system once files are distributed
• Edit and update our titles on Goodreads as needed
• Help with data projects related to our ONIX feeds in coordination with our Senior Manager, Group Information Systems

And some of the operational responsibilities include:

• Send Happy Publication Day emails to our authors and illustrators
• Receive author and illustrator biographies; submitting them to CE; and then uploading them to Biblio
• Receive signed web disclaimers from authors and illustrators; sharing them with Contracts & Rights; and maintaining the database
• Solicit galley and promotional materials quantities from Sales and Marketing teams
• Conduct research as needed
• Perform other tasks as needed

A professional demeanor along a strong sense of prioritization, attention to detail and great communication skills along with excellent typing, spelling, grammar, and punctuation skills are also required. MS Excel, MS Word, MS PowerPoint, and other computer programming knowledge is necessary. Previous sales experience in Children's trade publishing is preferred and a love of children's books is a plus.

This is a full-time position based in Somerville, MA with the option for hybrid work. A comprehensive benefits package is offered including medical, dental, life and disability insurance; flex spending and 401k plans, voluntary benefits, generous paid time off and much more!