Candlewick Press, a leading publisher of books for children located in Somerville, MA, seeks an Office Assistant. In addition to being organized and able to multitask, this role requires a hard-working self-starter with a positive approach to their work who is able to work independently. The ideal candidate will be able to undertake a variety of office and administrative support tasks and work diligently to meet deadlines. This person will be comfortable working with a high degree of attention to detail and discretion, with an eye to improving processes to optimize smooth office operations.
Primary responsibilities:
• Assist in maintaining office spaces and libraries
• Assist with office communications
• Inventory and restock office supplies
• Assist HR with Employee Benefits administration
• Assist with Internship program administration
• Assist with book donation request fulfillment
• Place book orders for various departments
• Handle a variety of administrative tasks, including answering phones and routing them appropriately, welcoming visitors, preparing conference rooms and providing administrative support as needed
• Respond and field general email inbox and forward as appropriate
• Log and distribute all incoming USPS mail and packages from FedEx, UPS, and DHL
• Process USPS FedEx, UPS, and DHL outgoing packages and organize for pickup
• Liaise with various departments to organize and prepare large mailings, assist Sales and Marketing with mailings as needed
Required Experience, Skills and Abilities:
• Strong written and oral communication skills
• Strong knowledge of MS Office (Word, Outlook, Excel, PowerPoint)
• Courteous and effective phone communication
• Experience with general office/administrative tasks
• Strong organizational skills to keep multiple calendars organized
• Ability to handle multiple projects simultaneously in a fast-paced environment
• Ability to stand, sit and/or walk for long periods of time with or without accommodation
• Ability to lift heavy packages and objects to a maximum of 75 lbs. and perform physically demanding work daily
This is a full-time position based in Somerville, MA. A comprehensive benefits package is offered including medical, dental, life and disability insurance; flex spending and 401k plans, voluntary benefits, generous paid time off and much more!
